How does Kroply support this workflow?
Kroply records supplier purchases, payments and returns. Invoice OCR prepares a reviewable draft; saving the checked purchase updates stock.
How Supplier Invoice OCR Drafts Work
Short answer
OCR assists data entry by proposing values from an invoice. The extracted draft is a starting point for review, not a verified purchase record.
Extraction and matching are separate checks
A correctly read product name may still match the wrong catalogue item. Verify pack size, unit and product identity separately from the text on the bill.
Values that need review
Compare invoice number, date, quantity, unit price, discount, tax and total with the source document. Check batch and expiry information where present.
Common difficult inputs
Blur, folds, handwriting, faint printing and unfamiliar layouts can produce missing or incorrect values. Use a clearer source where possible and correct the draft before saving.
When records change
Upload a supplier invoice photo or PDF. Kroply extracts information into a draft; review and correct every line before saving the purchase to update stock.
What to compare with manual entry
Compare total completion time including corrections, not extraction alone. Use the same invoices and record errors in both workflows.
Related resources
Frequently asked questions
What should I verify before using these records?
Match the supplier, invoice reference, product pack, quantity and totals. Check whether the bill is already saved before submitting again, and resolve delivery differences with the supplier.
How Kroply handles this
Kroply records supplier purchases, payments and returns. Invoice OCR prepares a reviewable draft; saving the checked purchase updates stock.
Things to consider
Match the supplier, invoice reference, product pack, quantity and totals. Check whether the bill is already saved before submitting again, and resolve delivery differences with the supplier.