Does OCR remove the need to check the bill?
No. Confirm every extracted line and product match before saving the purchase.
Manual Entry vs OCR: Check the Same Bill
Short answer
Compare manual entry and invoice OCR by using the same supplier bill and checking the saved result. OCR prepares a draft; a person still needs to confirm the supplier, product match, quantities and amounts. The useful comparison is the whole review process, including corrections.
Prepare a representative sample
Choose a readable, redacted supplier invoice containing the pack sizes and line variations you normally handle. Keep a reference copy and a checked list of its fields. Use an approved test environment or separate test setup; entering the same bill twice in live stock would create a duplicate purchase.
Record the manual route
Enter the supplier, invoice reference, date and lines through the available purchase workflow. Note where you search for products, choose variants or correct values. Compare every line with the source before saving. Manual typing can also transpose digits or select the wrong pack, so do not treat it as an automatically correct benchmark.
Review the OCR route
Upload a supplier invoice photo or PDF. Kroply extracts information into a draft; review and correct every line before saving the purchase to update stock. Check every page, the supplier assignment and the product match. Look closely at similar-looking digits, wrapped descriptions, pack size and totals. A draft that looks complete may still require corrections. Record what needed attention instead of assuming extraction quality is identical across all suppliers or image conditions.
Worked field comparison
Illustrative example: a bill contains 12 bags of one product and 6 bottles of another. If a draft reads 12 as 72, a total-only check is insufficient: correct the quantity and compare the resulting line value with the source. In both routes, the accepted record must retain 12 bags and 6 bottles in the correct variants. No measured accuracy or timing result is claimed by this example.
Measure your own end-to-end work
For an internal evaluation, record preparation, entry or upload, review, corrections and final verification separately. Note image quality and number of lines so later comparisons remain meaningful. Include failed attempts and manual corrections in your notes. A quick extraction that requires lengthy product matching may not produce the same outcome as a clean repeat-supplier bill.
Check stock and supplier balance after saving
Inspect the saved purchase, its stock quantities and the supplier amount. Keep one accepted business record for the bill. Choose the entry method based on your actual documents and review effort, and check current OCR allowances on the pricing page. Neither route removes the need to resolve a discrepancy between delivered goods and the invoice.
Questions and answers
Does this comparison prove time savings?
No. It gives a repeatable evaluation method. Measure the full process with your own representative bills, including corrections.
Related resources
How Kroply handles this
Kroply records supplier purchases, payments and returns. Invoice OCR prepares a reviewable draft; saving the checked purchase updates stock.
Things to consider
Match the supplier, invoice reference, product pack, quantity and totals. Check whether the bill is already saved before submitting again, and resolve delivery differences with the supplier.