Image and PDF upload
Upload a supported supplier invoice within file-size and OCR-page limits.
OCR | Product guide
Upload a supplier invoice image or PDF, monitor extraction, review every extracted line, assign supplier and product details, then save selected items into purchases and stock.
What you can do
Background extraction
Leave the processing screen and follow scanned-invoice status and notifications.
Human review
View the original, correct invoice fields, select products, pack and unit, pricing, GST, discount and supplier.
Controlled save and retry
Save only reviewed products to purchase history; retry failed or poor extraction while retries remain.
Step-by-step
Clear scans improve extraction, but every value still needs review.
Open Upload Invoice
Choose an image or PDF. Check the displayed OCR-page balance, PDF page count and upload limits.
Wait for extraction
Monitor the processing screen or open Scanned Invoices later. Kroply shows ready, processing or failed status.
Compare with the original
Open View Original and verify invoice number, dates, supplier, every product line, pack, unit, quantities, price, GST and discounts.
Set selling prices and selection
Choose the products to save and enter valid cash and credit prices plus required pack information.
Review totals and save once
Check gross, item discount, bill discount, net purchase and selling totals, then Save Products. Confirm the new Purchase History entry.
When to use it
- Entering a long distributor invoice
- Creating product stock from a supplier PDF
- Reviewing a previously failed or incomplete scan
Tips
- Photograph the full invoice flat, well-lit and in focus.
- Deselect irrelevant lines such as freight when they should not become product masters.
Common mistakes
- Saving OCR output without comparing it to the original.
- Uploading the same invoice again instead of opening the existing draft.
Frequently asked questions
Why can’t mobile finish every OCR review step?
The current mobile app can upload and monitor drafts, while some detailed review actions explicitly direct the user to the web app.
What if extraction fails?
Use Retry extraction when available or upload a clearer file. The UI shows remaining retries and OCR-page constraints.