Is OCR the same as verified purchase entry?
No. The extracted draft must be checked and corrected before saving.
What Is Invoice OCR?
Short answer
Invoice OCR is software-assisted extraction of text and fields from an invoice image or PDF into a draft record. It can help prepare supplier, invoice and line-item details for purchase entry. Extraction is not verification: the operator must check product matches, units, quantities and amounts against the source document before the record is accepted and saved.
Detailed explanation
A readable document and a correct business record are different things. OCR may recognize a product name without identifying the right catalog pack, or read a number while missing what unit it describes. Review the document header, every line and the total rather than accepting a draft just because it contains values.
A quantity example
Suppose the source shows 12 bags but the draft contains 72. The operator must correct the quantity, confirm the pack and compare the line amount with the bill. A second check of stock after saving helps confirm the accepted record. This example illustrates a possible review task; it is not a measured error rate.
How Kroply handles this
Upload a supplier invoice photo or PDF. Kroply extracts information into a draft; review and correct every line before saving the purchase to update stock. The workflow is upload → draft extraction → review and correction → purchase save → stock verification. Assign the correct supplier and check for an already-saved invoice before submitting again.
Things to consider
Use a clear image or complete PDF with all relevant pages. Resolve delivery-versus-bill differences with the supplier. Review current OCR allowances and measure your own preparation and correction effort if comparing methods. Do not assume identical extraction results across document layouts or image quality.
Questions and answers
When does Kroply update stock from a scanned bill?
After the reviewed purchase is saved. Uploading a document alone does not establish a verified stock record.