Purchase history
Search and review supplier invoices with date, total, paid amount, balance and status.
Purchases | Product guide
Review manually or OCR-created purchase invoices, source documents, supplier payments, returns, discounts, GST and outstanding balances.
What you can do
Original source document
Open the uploaded image or PDF when the purchase was created from OCR.
Payment status
Track cash, credit and partial payment details linked to the supplier.
Purchase returns
Return available quantities with GST-inclusive value and automatic payable or credit adjustment.
Step-by-step
Most purchases enter through OCR, but always review the saved purchase before relying on stock and GST reports.
Create or scan the purchase
Use Upload Invoice for OCR, then review the draft and save selected products. A purchase can also originate from supported manual flows.
Open Purchase History
Search by supplier or invoice details and use date filters to find the record.
Verify totals and payment
Check gross items, discounts, GST, final total, paid amount, payment method and balance.
Use follow-up actions
Open the source document, record payment through the supplier, or create a return for eligible quantity.
When to use it
- Entering distributor stock from an invoice
- Checking unpaid purchase bills
- Tracing a saved purchase back to its uploaded document
Tips
- Review product pack, unit, prices and GST before saving an OCR draft.
- Use Purchase Return instead of manually reducing product stock.
Common mistakes
- Saving the same supplier invoice twice.
- Assuming the source document exists for purchases created without an upload.
Frequently asked questions
Why is View Uploaded Invoice unavailable?
The purchase may have been created manually, the original file may have been removed, or its link may have expired.
Can I return quantity that has already been sold?
Kroply limits purchase-return quantity to the available returnable stock.