Suppliers | Product guide

Maintain supplier identity, licenses, GST, payment terms, purchases, payments, returns, outstanding and supplier credit.

What you can do

Supplier profiles

Store company, contact, address, GST, PAN, supplier type and bank details.

Agri licenses

Maintain fertilizer, seed and pesticide license numbers.

Payables and credits

See outstanding balance, payment history, return credit and record supplier payments.

Purchase context

Review purchases and returns and view the original uploaded supplier document when it exists.

Step-by-step

Keep supplier identity and payment terms complete before recording purchases.

Select Suppliers → Add Supplier
Enter supplier and company names, type and contact person.
Add contact, tax and license details
Enter phone, email, address, state code, GST, PAN and applicable agri-license numbers.
Set finance details
Add credit limit, payment terms and bank details if you use them operationally.
Save and use the supplier ledger
Open the supplier to review purchases, payments and returns or to record a payment.

When to use it

Tracking distributor payable balances
Keeping license data available for audits
Reviewing returns and supplier credit before payment

Tips

Use the exact supplier GSTIN from the invoice.
Assign every OCR purchase draft to the correct supplier before saving.

Common mistakes

Creating duplicate suppliers with slightly different names.
Recording a payment without checking available supplier return credit.

Frequently asked questions

Where can I see the uploaded purchase invoice?

Open the purchase detail. Kroply shows the original image or PDF when the purchase came from an uploaded source document and the file remains available.

What happens to a purchase return on the supplier balance?

Kroply first adjusts outstanding payable; any remaining value becomes supplier return credit.