Does a matching bill total prove that OCR quantities are correct?
No. A wrong quantity and wrong unit rate can multiply to the same total. Compare the pack, quantity and unit rate individually.
Invoice OCR: Purchase, Cash & Credit Price Review
Short answer
Review a supplier invoice OCR draft against the original bill before saving it. The supplier’s purchase rate and your shop’s selling prices serve different purposes. Check the pack, quantity, discounts and tax basis first, then review cash and credit selling prices explicitly. OCR output should never be treated as proof that these details are correct.
Keep purchase cost and selling price separate
A supplier invoice records a purchase transaction. It does not necessarily specify the cash and credit prices you want to charge customers. Do not copy a printed amount into a selling-price field solely because it appears beside a product name. Confirm which column describes unit cost, line total, MRP or another value.
Worked example: a pack and quantity mistake
Consider a hypothetical supplier bill listing 10 bags at ₹900 per bag before any additional tax, freight or discount. The line amount on that basis is ₹9,000. If the draft reads one bag at ₹9,000, the multiplication still matches but the quantity and unit cost are wrong. Compare both fields and the pack size with the physical goods and original bill.
Review cash and credit rates deliberately
Suppose the intended cash selling price is ₹1,000 and the credit selling price is ₹1,050 for the same pack. Check those saved values separately from the ₹900 purchase rate. Kroply requires the credit price to be at least the cash price. If you change the cash price, recheck the credit price and any adjustment notice before saving; an automatically suggested value is not your pricing decision.
Check discounts and the tax basis
Determine whether a supplier rate includes tax and whether a discount is per line or for the full bill. Compare the draft’s line amounts and final total with the source document. Do not invent a tax rate from the product name or use this example as tax advice. Use your verified product configuration and resolve unclear supplier amounts before saving.
Avoid duplicate purchase entry
Search the supplier and invoice reference before retrying an upload or saving a second draft. Compare the invoice date, amount and product lines as well, since references can be misread. If a purchase already exists, review that record instead of creating another stock receipt for the same goods.
Verify the saved result
After saving the reviewed purchase, check the recorded supplier bill, stock quantity and product prices. If the result differs from the reviewed draft, retain the source document and investigate through the supported correction workflow. Do not repeatedly import the bill to compensate for a mismatch. Upload a supplier invoice photo or PDF. Kroply extracts information into a draft; review and correct every line before saving the purchase to update stock.
Questions and answers
Can the credit selling price be lower than the cash price in Kroply?
No. Kroply requires credit price to be at least cash price. Review both values whenever you change a selling price.
Does uploading the image alone create verified inventory?
Upload a supplier invoice photo or PDF. Kroply extracts information into a draft; review and correct every line before saving the purchase to update stock.
Related resources
- Supplier invoice OCR
- Review an OCR draft
- Purchase review checklist
- Supplier accounts
- Compare manual entry and OCR
How Kroply handles this
Kroply supports reviewable purchase drafts, billing and recorded customer or supplier balances. Check the saved transaction and relevant report after completing a workflow.
Things to consider
Examples are hypothetical. Confirm product units, shop, dates and source documents; software records depend on the details entered.