Live product stock
Sales deduct, purchases add, eligible returns reverse movement and pack splits convert stock.
Fertilizer Stock Management
Record incoming purchases, outgoing sales, returns and stock adjustments against the correct products and locations. Compare the recorded balance with physical stock regularly.
How do I manage fertilizer stock?
Counting bags alone can miss loose units, returns and stock in another location.
How Kroply helps
Alerts and valuation
Use low-stock, expiry, inventory and stock-summary reports with value and margin information.
Physical stock audit
Create full or scoped audits, count items and record discrepancy reasons and notes.
Finalize and export
Review matches, loss, excess and reason breakdown, finalize inventory adjustments and export CSV.
How it works
Prepare product masters
Ensure products have correct unit, current stock, purchase price and category before the count.
Create an audit
Open Stock Audit, choose Create Audit and select the available audit type and full or scoped inventory.
Enter physical quantities
Count each product, enter the observed quantity and add a reason or note for differences.
Review before finalizing
Check uncounted items, system versus physical quantity, discrepancy and value.
Finalize and export
Finalize only when the count is approved, then open the report and export CSV if needed.
Example workflow
During a godown count, compare the physical quantity with the recorded quantity and investigate differences before adjusting stock.
Common mistakes to avoid
- Finalizing with unverified physical quantities.
- Changing Product stock manually to hide an audit difference.
Questions and answers
How do I manage fertilizer stock?
Record incoming purchases, outgoing sales, returns and stock adjustments against the correct products and locations. Compare the recorded balance with physical stock regularly.
Can stock-audit adjustments affect profit and loss?
Settings includes a preference controlling whether stock-audit impact is included in profit calculations.
Can I export an audit?
Yes. Finalized audit reports provide CSV export.
Why does the out-of-stock list show fewer rows?
Reports → Stock Alerts shows one out-of-stock row per product name: the same product from different companies is merged and its brands are listed together. Only items whose stock changed in the last 60 days are included.
Can I maintain a fertilizer stock register in software?
Record opening stock, purchases, sales, returns and adjustments to maintain a digital stock history. Compare recorded quantities with physical stock and use stock reports for review. Confirm any prescribed statutory register format separately.
Is a digital fertilizer stock register the same as a prescribed agricultural register?
A digital stock history helps you review opening quantities, purchases, sales, returns and adjustments. A prescribed fertilizer, seed or pesticide register may require a particular format or additional fields. Compare the required format with the available report before relying on it; keeping stock in software does not by itself establish statutory compliance.
How do I reconcile fertilizer bags across the shop and godown?
Reconcile each product, pack and batch separately. For example, 40 opening bags plus 20 purchased bags minus 12 sold bags leaves 48 bags before returns or adjustments. Moving 10 bags from the godown to the counter changes the location balances, not the combined 48-bag total. Compare each location with a physical count and investigate differences before recording an adjustment.
Can I use fertilizer stock register software to record daily sales and inspection balances?
Use stock history to review opening quantities, recorded purchases, sales, returns, adjustments and godown transfers. Compare the result with a physical count. If an authority requires a prescribed register, compare its required fields and format with the available report; a software stock history alone does not establish compliance.