Review invoice records before preparing returns
Use the same shop and date period when comparing sales and GST summaries. Investigate returns, missing invoices and mismatched product settings before sharing reports with your accountant. Report generation and statutory filing are separate steps.
Review invoice records before preparing returns
GST report reconciliation means comparing recorded sales, purchases and returns for the same shop and period before sharing information with your accountant. For invoice creation, see GST billing workflows; for initial configuration, use the first-invoice checklist.
A practical reconciliation routine
- Choose one shop and reporting period. Record the dates used for every export.
- Compare sales invoices with returns and corrections. Investigate missing or duplicated documents.
- Check product units and configured tax details on unexpected amounts.
- Compare purchase records with supplier documents. An OCR draft needs review before it becomes a saved purchase.
- Share unresolved differences and supporting documents with your accountant.
Example: a return after a sale
If goods are sold in one period and returned later, compare the dates and linked records before treating the totals as an error. A customer payment is another event; receiving money does not create another sale. Check the original invoice and the recorded return instead of changing totals directly.
What the report can establish
A summary reflects the records entered in the selected scope. It does not independently confirm tax classification, eligibility for credit or successful filing. Retain original documents and confirm requirements with your accountant.
Questions and answers
Does a GST summary submit a return?
No. A summary helps review recorded transactions. Your accountant must check completeness, classifications and the required filing process separately.
How should I investigate a report difference?
Use the same shop and dates, then trace missing invoices, returns and corrections to their source documents. Do not add an unexplained entry merely to make totals match.
Related instructions
GST report help · Returns · Review OCR drafts · GST records guide