Customer collection
Record received amount, method, account, narration and date against outstanding or advance.
Fertilizer Customer Credit Management
Record credit sales and later receipts against the same customer. Use the customer ledger and outstanding balance to review what remains unpaid.
How can I track farmer credit in a fertilizer shop?
Keep opening balances and later payments separate from new sales to avoid double counting.
How Kroply helps
Supplier payment
Record payments against payable balances while accounting for supplier return credit.
Payment accounts
Create bank and UPI accounts in Settings and choose them during transactions.
Receipts and reports
Generate printable/shareable receipts and review Payment Report, Cash & Bank Book and party activity.
How it works
Configure accounts once
Open Settings → Payment Accounts and add the bank and UPI accounts used by the shop.
Open the party payment flow
From a customer choose Collect Payment; from a supplier choose Record Payment.
Enter amount, date and method
Choose cash, UPI, bank or another supported method. Select the matching saved account and add narration when useful.
Review allocation
Check how outstanding, advance or return credit is applied, then submit.
Save or share the receipt
After success, print or share the generated payment receipt and verify the updated party balance.
Example workflow
A farmer pays an earlier balance while buying more stock. Record the receipt and the new sale with the correct customer.
Common mistakes to avoid
- Recording customer money as a supplier payment or vice versa.
- Entering a payment twice after a slow network response.
Questions and answers
How can I track farmer credit in a fertilizer shop?
Record credit sales and later receipts against the same customer. Use the customer ledger and outstanding balance to review what remains unpaid.
Where do I add a UPI ID?
Open Settings → Payment Accounts. Invoice display UPI can also be selected in invoice customization.
Can I see all payment methods together?
Yes. Use Payment Report or Cash & Bank Book and select All.
How do I manage farmer udhari and send reminders on WhatsApp?
Record credit sales and payments against the same farmer, then open their ledger to review the outstanding balance. Share the reviewed reminder summary or invoice on WhatsApp and check the amount before sending.
Can I use Kroply as an udhar khata for a khad beej shop?
Use the same farmer account for credit sales and later payments. Review the customer ledger and outstanding amount before sharing a statement. This keeps fertilizer and seed purchases together in the customer history.
How can a fertilizer shop track seasonal farmer credit and partial payments?
Record each credit sale against the same farmer account and record later receipts separately. For example, a ₹2,000 unpaid invoice followed by a ₹500 receipt leaves ₹1,500 due, assuming no other transactions or adjustments. Review the ledger before sharing a payment reminder; software cannot guarantee collection.
Can I move an existing farmer udhar ledger into shop software mid-season?
Reconcile each farmer account and its opening balance on a chosen cutover date. Keep later credit invoices and receipts separate from that opening amount, and compare the resulting balance with the old ledger before regular use. Do not add an opening balance and also enter the same unpaid bills as new sales, because that counts the debt twice.
Can I use farmer khata software to track udhari?
Farmer khata software keeps customer sales, receipts and remaining balances together. Kroply supports fertilizer shop udhari software workflows: choose the farmer, record the sale and payment, then review the ledger before following up.
How do I check farmer udhari after a partial payment?
Compare the opening balance, credit sales, receipts and returns for the same farmer. For example, a new bill of ₹2,000 with ₹800 received leaves ₹1,200 unpaid on that bill before any other adjustment. A later receipt reduces dues without creating a second sale.