Step-by-Step Stock Audit Process
1. Freeze Billing Operations: Pause counter sales during the physical count window.
2. Count Physical Warehouse Stock: Count DAP bags, Urea bags, pesticide bottles, and seed packets by batch number.
3. Enter Counts in Kroply Audit Tool: Input physical numbers into Kroply's Stock Audit page.
4. Review Variance & Adjust: Kroply calculates physical vs system differences and auto-generates stock adjustment vouchers.
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A Practical Audit Routine for Agro Shops
1. Freeze a moment: audit early morning or after closing, so sales don't move stock mid-count. 2. Count by category: fertilizers by bag count and loose weight, pesticides by bottle/pack per batch, seeds by packet per lot. 3. Enter counts into the audit tool as you go — phone in one hand, godown in front of you. 4. Review the discrepancy report: investigate the big lines first (a missing bag of DAP matters more than a packet variance). 5. Approve adjustments so the ledger matches reality, and note causes — billing misses, damage, or shrinkage.
What Discrepancies Usually Mean
Consistent shortage in fast movers usually points to unbilled counter sales during rush; shortage in high-value pesticides deserves a harder look; excess often means purchase entries were missed — fixable with AI purchase OCR. Repeating the audit monthly turns it from a crisis ritual into a 90-minute habit that protects margins season after season.
Run it in software: Kroply Stock Audit · Inventory Management · more guides