How does Kroply support this workflow?
Recorded purchases, sales, returns and supported stock movements update Kroply records. Check product units, batches, expiry and stock locations against the physical goods.
Short answer
Count products by pack, unit and location at an agreed cutoff. Compare the count with recorded stock, trace the difference to source movements and document the reason for any authorized adjustment.
How Kroply handles this
Recorded purchases, sales, returns and supported stock movements update Kroply records. Check product units, batches, expiry and stock locations against the physical goods.
Things to consider
Use the same stock cutoff and unit for every comparison. Investigate missing purchases, duplicate entries, returns and transfers before correcting a quantity.
Step-by-Step Stock Audit Process
1. Freeze Billing Operations: Pause counter sales during the physical count window.
2. Count Physical Warehouse Stock: Count DAP bags, Urea bags, pesticide bottles, and seed packets by batch number.
3. Enter Counts in Kroply Audit Tool: Input physical numbers into Kroply's Stock Audit page.
4. Review Variance & Adjust: Kroply calculates physical vs system differences and auto-generates stock adjustment vouchers.
Learn More About Kroply Stock Audit Feature →
A Practical Audit Routine for Agro Shops
1. Freeze a moment: audit early morning or after closing, so sales don't move stock mid-count. 2. Count by category: fertilizers by bag count and loose weight, pesticides by bottle/pack per batch, seeds by packet per lot. 3. Enter counts into the audit tool as you go — phone in one hand, godown in front of you. 4. Review the discrepancy report: investigate the big lines first (a missing bag of DAP matters more than a packet variance). 5. Approve adjustments so the ledger matches reality, and note causes — billing misses, damage, or shrinkage.
What Discrepancies Usually Mean
Consistent shortage in fast movers usually points to unbilled counter sales during rush; shortage in high-value pesticides deserves a harder look; excess often means purchase entries were missed — fixable with AI purchase OCR. Repeating the audit monthly turns it from a crisis ritual into a regular review routine that protects margins season after season.
Run it in software: Kroply Stock Audit · Inventory Management · more guides
Frequently asked questions
What should I verify before using these records?
Use the same stock cutoff and unit for every comparison. Investigate missing purchases, duplicate entries, returns and transfers before correcting a quantity.